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Kendra Reed teaching in Multimedia 2.

HyFlex and Campus Classroom Equipment

About Classroom Equipment

 

Media Services oversees the equipment in almost all campus classrooms, including the HyFlex Pool Classrooms, the Standard Pool Classrooms, and the Monroe Departmental Classrooms. For information on the classrooms and the equipment in them, please view the charts below. 


HyFlex Pool Classrooms

 

As of Spring 2021, Loyola has upgraded 25 classrooms on campus for HyFlex teaching. HyFlex classrooms include two webcameras (one facing the professor and one facing the students), a podium PC with dual monitors and Zoom installed, a document camera, ceiling microphones throughout the room, a lapel microphone for the professor and a separate input for a personal microphone, if desired.

 Navigate through the accordions below to learn more about HyFlex, Instructions, and more!

“HyFlex” refers to a hybrid and flexible system of classroom instructional equipment that enables students to either physically attend class meetings in the classroom or participate synchronously online. Virtual students can see the professor and their classmates, as well as ask questions and participate in discussion. Guest lecturers can visit the class virtually and interact synchronously with all of the students. Classes may be recorded for future viewing. Loyola’s HyFlex classrooms include, in addition to standard presentation equipment, two webcameras (one facing the professor and one facing the students), a PC running Zoom, two monitors, a document camera, ceiling microphones throughout the room, and a lapel microphone for the professor.

 

For Help with HyFlex:

  • As with all of our classroom equipment, instructions are provided in the rooms as well as online (see below). 
  • Media Services has trained a group of student workers to serve as “ZA’s” — Zoom Assistants! If you are an instructor teaching in a HyFlex room and would like a ZA, please contact Curry O'Day.
  • We have launched a Zoom Help Page on the Center for Faculty Innovation's website.
  • We oversee Team Zoom, a group of knowledgeable faculty and staff available to provide assistance with using Zoom. 

 

1/20/21:

We have installed new multimedia monitors in all 25 HyFlex classrooms. They replaced the secondary monitor and include an additional webcam to be used as either a backup camera for the professor or a closeup camera when standing at the podium. The new video source in Zoom is called DELL Monitor RBG Webcam

 

1/19/21:

We have two new HyFlex classrooms! Bobet 219 and Mercy 201 are now outfitted for HyFlex teaching and ready to be used for the Spring 2021 semester. 

All new lapel mics have been permanently installed in each of the HyFlex classrooms around campus. They function very similarly to the old lapel mics; if you have any issues with it, contact Media Services at 504.864.7120 immediately.

As in the Fall, in every HyFlex classroom you will find a set of HyFlex instructions. We updated the Camera Instructions and the Lapel Mic Instructions over the break and added another sheet: HyFlex Tips and Troubleshooting. Take a look at these for solutions to common problems. You can view or download the instructions in the section below, "HyFlex and Camera Instructions". 

 

10/14/20:

All HyFlex rooms now have lapel mics installed for better professor audio quality. We highly recommend you use the lapel mic to get the best audio possible for your Zoom class. Place the lapel mic on your shirt or jacket collar as close to your face as possible and facing towards your mouth to get the best quality.

 

In every HyFlex classroom, you will find a set of HyFlex instructions, including the HyFlex Quick Guide, the Full Length Instructions, the room's Camera Instructions, Lapel Mic Instructions, and HyFlex Tips and Troubleshooting Instructions. Please follow each step of the instructions when setting up your HyFlex class. You can download the instructions below:

 

 

Using Dual Monitors in a HyFlex Classroom

Dual Monitors is a Zoom client setting that is, by default, turned ON in every HyFlex classroom. This is what allows you to use both monitors on the podium during a Zoom meeting. For example, if you share your screen on the Primary Monitor, then your Zoom participants gallery will automatically appear on the Secondary Monitor, allowing you to see your students and teach from your materials on the Primary Monitor at the same time. In most instances, in the HyFlex classrooms, the Dual Monitors setting is vital to making the HyFlex setup work as intended.

However, there is at least one instance in which the Dual Monitors setting isn’t perfect: when a virtual participant is sharing their screen and presenting.

To learn how to turn Dual Monitors ON/OFF when needed, check out this guide.

 

Avoid Audio Feedback!

  1. Everyone in the room other than the professor on the podium PC must MUTE their mic and speakers; otherwise, very LOUD audio feedback will be heard. 

 

Can't Hear Your Zoom Students?

  1. Make sure the audio output in Zoom (i.e. the speaker) is set to Crestron (Intel(R) Display Audio).
  2. Make sure the projector is turned on and the correct input selected (PC) via the control panel.
  3. Make sure the volume on both the podium control panel and the computer is turned up and not muted.

 

Zoom Students Can't Hear You?

  1. Make sure the audio input in Zoom (i.e. the microphone) is set to Line (TesiraFORTE). 
  2. If using the lapel mic, make sure the transmitter is turned on. 

 

Zoom Students Can't Hear Classroom Students?

  1. Follow steps above to confirm that audio is transmitting.
  2. Ask your classroom students to speak loudly and, if necessary, to move closer to a ceiling microphone (the mic should be in front of the student).

 

Lapel Mic Not Working?

  1. Make sure it is turned on. You will see a green light on the transmitter.
  2. If it doesn’t turn on, call Media Services to replace the batteries.
  3. Make sure the lapel mic is close to your face and pointed towards your mouth.
  4. Make sure the microphone input is set to Line (TesiraFORTE) in Zoom. 

 

Camera Remote Not Working?

  1. Find the Camera Select buttons at the very top of the remote.
  2. Press either 1 or 2 to correspond to either CAM 1 or CAM 2 as you point the remote at the correct camera. This tells the remote which camera you are trying to control.
  3. Now you can zoom, pan, tilt or select a preset.

 

Don't Forget to Log Out of Zoom!

  1. When your class is over, don’t forget to log out of your Zoom account on the Zoom desktop client on the shared classroom PC. Do this by clicking your profile picture in the top right corner and selecting Sign Out from the drop down menu.

 

A full list of HyFlex Classrooms on Loyola's main campus:

Click on the room number for presentation equipment instructions.

Room Number & Instructions Capacity Podium Computer Doc Cam & Instructions Display Type Camera Type Lapel Mic
MO 152 52 X X Projector Huddle X
MO 301 24 X X Projector Huddle X
MO 312 32 X X Projector Huddle X
MO 313*** 30 X X Projector Huddle X
MO 318 32 X X Projector Huddle X
MO 319*** 27 X X Projector Huddle X
MO 412 40 X X Projector Huddle X
MO 501 24 X X Projector Huddle X
MO 610** 100 X X Projector Huddle X
MO 628 44 X X Projector Huddle X
MA 401 50 X X Projector Huddle X
MA 406 50 X X Projector Huddle X
ML 133 42 X X Projector Huddle X
ML 134 50 X X Projector Huddle X
MI 112 49 X X Projectors and Large TVs AVer X
MI 114** 171 X X Projector Huddle X
MI 204 60 X X Projector Huddle X
MI 205 60 X X Projector AVer X
MI 208 48 X X Projector AVer X
BO 101 40 X X Projector Huddle X
BO 214B 50 X X Projector Huddle X
BO 216 39 X X Projector Huddle X
BO 219 40 X X Projector AVer X
BO 332* 147 X X Projector Huddle X
ME 201 36 X X Projector AVer X
*BO 332 has tiered seating with stationary seats.
**MI 114 and MO 610 has tiered seating with moveable seats. The room also has a podium microphone.
***There are student computers in these rooms. Contact IT for information about these computers.

 

hyflex training

Faculty HyFlex Training by Dr. Curry O'Day, Director of Media Services:

CLICK HERE FOR RECORDING  Teaching in Loyola's HyFlex Classrooms, August 14, 2020

Faculty training for teaching students who are in the classroom and students who are synchronously online - simultaneously!  An introduction to the new equipment and how to teach with it using Zoom.  Be sure to check out the Chat window for relevant links and information. 

Access Password: c08HEW?@

 

Lavalier or Lapel Microphone Suggestions for HyFlex Classrooms:

For faculty members who wish to purchase their own lapel mic to use in their HyFlex classes, we recommend one of the following wireless mics with suggestions as to where to purchase them. If you want a different mic, or already have one, please note important connection information below.

Note: The microphone receiver must have an XLR output and an adaptor cable that will go from XLR Female to Male 3.5mm TRS. Here is an example of the adaptor cable.

You can download the list of recommended microphones here to purchase. For more information on these recommendations or how to use a personal lapel mic, please contact Media Services.

 

Web Conferencing Kits:

Media Services also has a limited number of portable web conferencing kits for loan. For more information on these, see the Web Conferencing tab on our Portable Equipment page or contact Media Services at mediasrv@loyno.edu. You can reserve a kit through the Equipment Request Form.

These kits include a Logitech Webcam, Lumens Document Camera, Jabra Speaker/Microphone, Tripod, and USB Hub (the USB hub is provided in case you need additional inputs). You will need a laptop or desktop computer along with this kit. If you do not have one, please request a PC Laptop separately.

For instructions on how to use the kits, you can download them here. These instructions are for Zoom conferences, but you can use any web conferencing software with this equipment.


Standard Pool Classrooms

 

The standard pool classrooms is a set of classrooms that are shared by all academic departments.

During Spring 2021, several standard pool classrooms have been reserved solely for student use. These rooms will not hold classes. They are open to students to attend online classes or work between classes. For a list of these classrooms, click here.

Installed equipment is listed per room along with a link to instructions. You can also review our basic troubleshooting tips for all classrooms.

If you would like equipment that is not standard in your room, please reserve it ahead of time. Note that we require all setup requests to be submitted at least two business days in advance.

For additional information not included in the charts below, please refer to this document for seating style, board type, and other classroom layout information.

 Find a specific classroom by clicking on the building below.

 

Room Number & Instructions Capacity Podium Computer Display Type Doc Cam & Instructions HDMI Hookup VGA Hookup Blu-Ray Player iClicker Base
BO 114* 18 X Large TV X       X
BO 208 35 X Projector X X X X X
BO 212 40 X Projector X X X X X
BO 214 35 X Projector X       X
BO 217 25 X Large TV X X X   X
BO 221 30 X Projector X X     X
*BO 114 remote control for TV; no control system. Please leave remote in the room!

Monroe Departmental Classrooms

 

The Monroe Departmental Classrooms are used by specific departments. Media Services is responsible for the audio-visual equipment in these rooms. Look for your department and find your classroom below it; equipment instructions are linked.

 If you need assistance with the equipment, please contact your department's point person listed under Department Contacts.

 

Click the room number to view the classroom's instructions. 

DESIGN BIOLOGY PSYCHOLOGY CHEMISTRY STUDIO ARTS PHYSICS THEATER AND DANCE MATHEMATICS ENVIRONMENT PROGRAM
MO 502 MO 451 MO 352 MO 101 MO 402 MO 153 MO 602 MO 442 MO 448
MO 506 MO 551 MO 353 MO 105 MO 405 MO 155 MO 603    
MO 507 MO 552 MO 354 MO 128 MO 406 MO 159 MO 629    
MO 508 MO 554 MO 355 MO 130 MO 409 MO 256 MO 630    
MO 509 MO 556 MO 373 MO 132 MO 536        
MO 510 MO 558 MO 375 MO 221          
MO 511 MO 574 MO 377 MO 654          
MO 512 MO 653              
MO 539                

Contact Us

Media Services

OPEN 8AM TO 5PM M-F

Monroe Library 122

504-864-7120

mediasrv@loyno.edu

Curry O'Day

DIRECTOR OF MEDIA SERVICES

 

Monroe Library 123

504-864-7170

jcoday@loyno.edu

Mary Graci

media services associate

Monroe Library 122

504-864-7265

megraci@loyno.edu