The Monroe Library welcomes donations of print books and music scores as a valuable way of supplementing our information resources. All physical donations to the library require extensive investment by library faculty and staff to evaluate, catalog, and process, so we must be very selective in what we accept in order to maximize the value of donations in support of the university and its curricula. 

This policy is intended to guide donations to the main circulating collection of the Monroe Library. Any donations intended for Special Collections and Archives should meet the SCA collection guidelines and should be directed specifically to SCA contacts. If relevant, SCA and Information Resources personnel may review a collection together. 

For initial inquiries or questions regarding donations or this policy, please contact Laurie Phillips, University Librarian for Information Resources, at phillips@loyno.edu or 504-864-7833. 

Review and Acceptance of Donations:

The librarian liaison whose areas of responsibility are represented in the potential donation and the University Librarian for Information Resources will review the material from an itemized inventory supplied by the donor or by examining the collection itself. Given our limited space to store donations, we highly prefer to evaluate collections before they are brought to the library. 

The inventory should include:

• title 
• author 
• edition 
• year of publication 
• condition 

Although exceptions may be made for rare and unique items (designated for SCA), materials that fall outside of our collecting policy generally include: 

• Textbooks
• Popular fiction/trade hardcover and paperbacks 
• Magazines or newspapers
• Issues of journals
• Sound recordings in any format
• Audiobooks in any format
• Films in any format
• Titles the Monroe Library already owns (exceptions may be made in special circumstances) 
• Items that have extensive annotation, unless an item qualifies as rare or unique due to the annotation
• Items in poor condition, or that have any dirt or mold on them

The librarian liaison and the University Librarian for Information Resources will determine whether the donation is suitable for the Monroe Library’s collection. The donor will be notified after the review whether or not the library will accept the gift. If the gift is not accepted, the librarian liaison or the University Librarian for Information Resources may suggest other potential libraries or collections for the donation. Once a donation has been accepted, Monroe Library staff will facilitate receiving the donation. Please do not send books or leave boxes of books at the library unless they have been pre-approved. The Monroe Library cannot accept or acknowledge materials that have not been pre-approved as part of the process outlined above. If the donation should be recognized with a book plate, or a note in the catalog record, this should also be communicated to the library at the time that the donation is accepted. 

Retention of Donations:

Although the Monroe Library will make every effort to accept only materials appropriate for our circulating collections, we cannot guarantee that all donated materials will be added to the library collection and we cannot guarantee a timeframe in which we will do so. Titles that do not support our curricula, or that are duplicates of materials already in the library collection may be sold, given away to other libraries, distributed to Loyola University New Orleans students and faculty, or discarded.

The library does not guarantee that donated materials added to the collection will be kept in perpetuity. All items in the library collections are subject to the same criteria for retention and may be de-selected at any time.

Donated materials that are not cataloged and processed for the library’s collection are offered for sale to a bookseller, donated to other libraries or recycled. We cannot facilitate the sale of materials for others, but we may offer suggestions as to libraries for which the materials may be better suited. 

Acknowledgement and Value of Donations:

The donor will receive a letter acknowledging the donation, either from the library or from University Advancement. A general description of the content, format and number of items will be provided in the letter of acknowledgment. A book plate acknowledging the donor will be affixed to the inside cover of the book and a note added to the catalog record(s), depending on the agreement with the donor. 

The Monroe Library cannot provide appraisals of gifts to the collection, as Internal Revenue Code, Section 2512(c), “Valuation of Gifts” precludes the recipient from evaluating a gift. The donor should consult with their tax preparer for more information regarding “Noncash Charitable Contributions”. The library cannot pay for outside appraisers to evaluate gifts to the collection. The value of books is generally determined by finding comparable items for sale and adjusting the prices according to the differences between the comparable sales and the condition of the item being evaluated. The donor may assess the value of book donation by researching the title and particular edition for sale via a used book seller site such as www.amazon.com or www.abebooks.com. 
 

 

The Annual Fund supplements the library's operating budget by supporting special needs and initiatives. It provides funding for professional development, essential in today's fast-changing academic library, for library faculty and staff. The Annual Fund also enables the Monroe Library to respond to new developments in educational technology.

Library donors may restrict their annual fund gifts to the library through the university's online giving form and choosing "Other - type your designation". Or donors may take advantage of special giving opportunities. These include the Parents Annual Fund and Library Legacies.

Each spring the Monroe Library invites parents to support a teaching and learning initiative in the library. These projects vary from year to year, but the goal is always to enhance student learning. Past projects include Education on the Move, Library Living Room, Virtual Reference Service, Imagination on the Move, Student Technology Expert Program, and Laptop Loan Program. The Monroe Library thanks the Loyola parents who funded these projects. Their generosity ensures that our students will continue to have access to the best facilities and equipment available.

Contributions may also be made online.

Library Legacies was founded by Nash Roberts, H '84, a great friend of the library and a former member of the Library Visiting Committee. Your Library Legacies gift will be used to purchase materials for the libraries' collections. Items will be marked with commemorative bookplates, giving the name of the donor and the name of the person honored. Additionally, information about the donor and honoree will be placed in the bibliographic record in the online catalog, and the honoree or family will be notified of your thoughtful gift.

A Library Legacies Gift can:

• Honor a loved one
• Acknowledge an accomplishment
• Celebrate a birthday
• Remember an anniversary
• Thank a parent
• Show appreciation to a favorite professor
• Commemorate a graduation

...and it will support educational excellence at Loyola for years to come. Keep the Monroe Library vibrant by contributing to Library Legacies. A minimum gift is $50.00.

You may give online or print, complete, and return this form [pdf] to the address listed:

 

Strong collections aren't built in a day, a week, or a month. It takes years and years of buying books that represent the best scholarship from the best minds. You can ensure that the Monroe Library has ongoing support for building the collections that our students and faculty need and deserve.

For $2,012, in celebration of 2012, the university's centennial year, you can invest in the Books Without End: The Centennial Collection Fund and give one book per year to the Monroe Library. Each year the interest generated by your gift will be used to buy a needed title for our collections. The library will place a bookplate bearing your name, or the name of a person you wish to honor or memorialize, in the book.

Through your gift, you will help us build the foundation of a great library. To participate, contact Deborah Poole, Dean of Libraries, at 504-864-7133 or poole@loyno.edu.

 

The Monroe Library is lauded as a beautiful, welcoming, technologically advanced facility, and it is the intellectual and social center of campus. In 2003 the library won the Association of College and Research Libraries Excellence in Academic Libraries award, and was cited as a model of what academic libraries are and will become. You can ensure that the Monroe Library maintains its leadership role among university libraries by investing in a library endowment fund. Endowment opportunities begin at $25,000, and attached to each endowment gift is a naming opportunity.

Contact Deborah Poole, Dean of Libraries, at 504-864-7133 or through email for more information.

 

SPECIAL INITIATIVES

The Monroe Library seeks to endow special initiatives which support teaching and learning at Loyola. One such initiative is the Fund for Emerging Technology.

 

CURRENT NEEDS

The Monroe Library seeks funding for current needs, including carrels for graduate and honors students, Special Collections exhibit cases, enhancements to the Library Instruction classroom, furnishings for the music tower, and banners to designate areas of the library.

 

FACULTY & STAFF ENDOWMENTS

The Monroe Library seeks to establish named endowed chairs and professorships and to create endowed funds that support the work of the library faculty and staff. Opportunities include:

• Loyola Library Scholar
• Professorship for the Library of the Future
• Professional Development Fund
• Student Assistantships
• Instructional Technology Librarian

 

COLLECTION ENDOWMENTS

The Monroe Library seeks to establish named collection endowments to support the research of faculty and students now and in the future. These include:

• Catholic Fiction Authors
• Environmental Studies
• Nursing
• Social Justice
• Children's Literature
• History of the Book
• Popular Film Collection
• Southern Literature
• E-book Collection
• Jesuitica Preservation Fund
• Women's Studies

 

SPACE ENDOWMENTS

The Monroe Library offers a number of space naming opportunities, including faculty research studies, reference offices, group study rooms, collaborative research study, multimedia classrooms, and a computer lab.

The Alyssa M. Taylor Memorial Book Endowment

The Alyssa M. Taylor Book Endowment was established in memoriam by her loving aunt, Nana, to honor Alyssa, a bright and promising Loyola freshman, who was killed by a drunk driver. Alyssa’s care for others and her love for reading are memorialized in this gift that annually goes to purchase new books for the Monroe Library. 

 

The Frank and Josephine Gallo Barreca Library Endowment

Established in 2003 by Joseph A. Barreca, B’51, L’54, and Ignatius J. Barreca, the Barreca library endowment was created in honor of their parents, Frank Barreca and Josephine Gallo Barreca. This endowment serves to advance the mission of the J. Edgar and Louise S. Monroe Library by providing funds to purchase library books, media, and other information resources. In addition, a plaque was erected in memory of Frank Barreca and Josephine Gallo Barreca located at Monroe Library room 108. 

 

The Rev. Emmett M. Bienvenu, S.J. Library Classics Fund

Created by Loyola alumni, the Bienvenu Classics Fund was established to honor Fr. Emmett Bienvenu, S.J.; long-time Loyola faculty member. This fund supplements the Monroe Library's classical studies collection reflecting Father Bienvenu's life-long devotion to teaching Latin and Greek languages and literature.

 

The Max and Dorothy Brown Library Endowment

The Max and Dorothy Brown Library Endowment serves to enhance our collection of books on English and American dramatic literature including theatre studies, such as play texts, theatre history and biography, stage arts, criticism and reference works.

Dr. Dorothy Brown was a beloved professor in Loyola’s City College and was honored as the Dux Academicus for her distinguished academic leadership. Her research interests included Elizabethan and Restoration drama, Christianity and literature, and Southern writers, in particular Louisiana women writers. Dr. Brown was one of Loyola’s early study-abroad professors and took students to England, Scotland, and Ireland, as well as leading theatre tours in the UK, U.S., and Canada. 

 

The Center for Study of Catholics in the South (CSCS) NEH Challenge Grant Fund

The CSCS fund is utilized to acquire, process, make accessible, preserve and promote the collections that support the study of Catholics in the South.

 

The Catherine Hill Library Endowment

Named for former Library Visiting Committee Member, Catherine Hill, the Catherine Hill Library Endowment was established to support and enhance the Monroe Library's Nursing studies collection.

 

The Rosemarie & Ralph L. Kaskell, Jr. Endowment for Special Collections

Established in 2007, the Rosemarie & Ralph L. Kaskell, Jr. Endowment for Special Collections honors the life and legacy of the late Ralph Kaskell.  A lover of music and the stage, Ralph served on the board of the New Orleans Opera Association and Le Petit Theatre du Vieux Carre. He was a collector of rare and antique books and maps, and had a passion for Mardi Gras traditions. Rosemarie Kaskell remains an honored member of the University Founders Society of St. Ignatius for her lifetime of giving to Loyola. 

 

The Marjorie Hebert Mailhes Library Fund

The Marjorie Hebert Mailhes Library Fund was created by Mona Mailhes in memory of her mother, Marjorie. This endowment is paired with an endowment in the College of Music for scholarships for music students. The purpose of the Mailhes fund is to aid the library in the acquisition of music-related materials.

 

The Rosalee McReynolds Endowment for Special Collections

The family and friends of Rosalee McReynolds, Loyola's first Special Collections Librarian, established an endowment in her memory which purchases books for Special Collections. The focus of the endowment is the book as art and the history of the book, and supports Loyola's curriculum in the history of printing and also in bookmaking and design in the Department of Visual Arts.

 

The Janet Mary Riley Endowed Fund for Special Collections & Archives

Janet Mary Riley, A'36, L'52, H'05, encompassed the ideals of equality, scholarship, philanthropy and public service. She was a Loyola University New Orleans librarian, alumna, and College of Law Professor Emerita. 

 

The Professor Connie Rodriguez Library Endowment for Classical Studies

Ms. Jamie Proctor established the Professor Connie Rodriguez Library Endowment for Classical Studies to honor Loyola Professor Connie Rodriguez for the impact she had on her daughter Elizabeth's life. This endowment focuses on support for classical studies resources.

 

The Andres Segovia Library Endowment

The Andres Segovia Library Endowment was established at the bequest of Andreas Segovia, the world-renowned guitarist and teacher. Mr. Segovia was a visiting instructor at Loyola during the 1970's. The intended purpose of this endowment is for the acquisition of printed and recorded music for the guitar, music of Spain and its colonies, and Spanish literature.

 

The Charles Sens Opera Endowment

The purpose of the Charles Sens Opera fund is to provide income to support and enhance The Sens Opera Collection. Donated by Charles Sens, the collection included valuable opera recordings and many unique opera-related items which he entrusted to the Monroe Library.  In 1956, Charles Sens became the first composition major to graduate from the Loyola School of Music. He had a distinguished career as a singer, dancer, and composer before undertaking a second career as a librarian in the Music Division of the Library of Congress.