Circulation Services
General Policies | Borrower Eligibility | How to Request your Library Personal Identification Number (PIN) | Loan Periods | Returning Materials | Renewing Materials | Overdue Fines | Fines for Non-returned & Lost Material | Reciprocal Borrowing
General Policies
The circulation desk, located on the first floor of the Monroe Library, is the service and information hub of the library. Our staff is dedicated to providing timely, helpful and friendly service to the Loyola community. Our circulation polices support the teaching and learning needs of Loyola faculty, students and staff.
Loyola faculty, staff and students as well as alumni can check out as many books as he or she needs as long as fines are kept below $5. All other patrons have a limit of 25 items. A borrower is financially responsible for all material charged out on their library account. Circulation policies, loan periods and fines apply to individuals when they are away from campus for vacation, research, sabbatical, etc. To find out what the library owns, please search the online catalog or use our Ask A Librarian service at http://library.loyno.edu/askalibrarian/index.htm for assistance.
For more information about circulation and reserves, please contact Evonne Lawrence, Circulation Coordinator, at 864-7165, or by email ekelly@loyno.edu.
Borrower Eligibility
Loyola Students, Faculty, Staff & Alumni
The Monroe Library extends borrowing privileges to Loyola students, faculty, staff, and Loyola alumni. To borrow books and other library materials, individuals will need to stop by the circulation desk and present a valid Loyola ID. We will issue you a library barcode number and a library PIN number. The PIN will allow individuals to renew materials online, place holds and send requests. Alumni should present a valid state ID or driver’s license. The library will issue alumni a library borrower’s card.
Community Borrowers
Community members who are interested in checking out library materials may purchase a community borrower's card for a fee of $75.00 per year.
Visiting Faculty
Faculty from other institutions may be eligible to check out books from the Monroe Library under one of the library’s reciprocal borrowing agreements http://library.loyno.edu/circ/index.htm#recip.
How to Request your Library Personal Identification Number (PIN)
Call or email us for your PIN
- Call 864-7111 (local calls) or 1-877-614-0633 (toll free) and ask to speak to a circulation staff member. The staff member will send you your PIN to the email address in your library record.
- Email libref@loyno.edu, and within 48 hours (excluding weekends and holidays) we will send your PIN to the email address in your library record. Please be sure to include your full name in your e-mail!
What a PIN can do for you
Once you receive your PIN, you'll be able to renew your checked out materials (before they come overdue of course!), change your address using My Account, and change your PIN.
My Account
- From the library's home page, go to the catalog.
- Click on My Account on the menu bar.
- Select what you'd like to do:
- Review My Account -- review what you have checked out.
- Renew Materials -- renew what you have checked out. Note: Materials can't be renewed online when the materials are overdue, someone else has requested the item, or your record shows that you have fines in excess of $5.00. If you should have this problem, please contact the library.
- Change My PIN -- change your PIN number.
- Change My Address -- Change your address with the library.
- Use your library barcode (the 16-digit strip on your Loyola ID) plus your
PIN to access your account and proceed to review, renew, or change address.
Note: To get a barcode, stop by the library's circulation desk. Students enrolled in off-campus programs email us at distlib@loyno.edu. - Please contact us if you have any problems or questions about using the My Account feature in the library's catalog
Security
For your security, library staff members will not be able to give you your PIN over the phone, nor will they be able to send it to an e-mail address other than the one the library has on file. Please let us know if you'd like to change your email address in the library's system. You can email us the change or stop by the library and you can make the request in person.
For more information Please contact Evonne Lawrence, Circulation Coordinator, at 864-7165 or ekelly@loyno.edu for information about your library account, your PIN, or renewing online, etc.
Loan periods
| Borrower | Loan Period |
|---|---|
| Faculty | 1 semester |
| Staff | 3 weeks in fall & spring; 2 weeks in summer |
| Graduate students | 6 weeks in fall & spring; 2 weeks in summer |
| Undergraduate Students | 3 weeks in fall & spring; 2 weeks in summer |
| TU/LU | 3 weeks in fall & spring; 2 weeks in summer |
| Xavier | 3 weeks in fall & spring; 2 weeks in summer |
| CALL, LALINC & PASSPORT | 3 weeks in fall & spring; 2 weeks in summer |
| Community Borrowers | 3 weeks in fall & spring; 2 weeks in summer |
Returning Materials
Materials should be returned on or before the due date to avoid overdue fines. Most materials may be returned to the front desk or to the book drop (outside the front doors of the Monroe Library). We encourage patrons to return Interlibrary Loan materials, overnight reserves and videos to the front desk.
Renewing Materials
Most library materials can be renewed unless needed by another borrower. It's easy to renew library materials, but be sure to have your Loyola ID with 14-digit barcode on hand. Borrowers may renew:
- in person at the Circulation Desk
- by phone (504-864-7111)
- by federal or campus mail*
- by using the online catalog. From the library's home page, click on the online catalog link and proceed to My Account. Users will need to enter their library ID number (14-digit barcode number) or Campus Wide ID number and library PIN. The library PIN is available at the circulation desk.
*To renew by mail, be sure to include your barcode number and a list of titles you wish to renew. Please note that if another user has placed a hold on one of the items you have checked out, you will not be able to renew the item. Please return the item as soon as you can.
To renew Interlibrary Loan materials
To renew an Interlibrary Loan item, log into the ILLiad request system at
http://library.loyno.edu/ILL/index.htm
and select Renew Items. Be sure to renew an item before its due date to allow
time for us to contact the lending library.
For more information, please call interlibrary loan at 864-7137 or email us at intlloan@loyno.edu.
To renew equipment loaned through Media Services
Please call Media Services at 864-7120 or email us at mediasrv@loyno.edu.
Overdue Fines
Borrowers are responsible for renewing or returning library material on time. The table below lists our standard loan periods as well as overdue fines for all materials that we loan.
| Material | Loan Period | Fines per Item |
|---|---|---|
| Books | 3 Weeks | $ .25 per day |
| Videotapes | 1 day-1 week (faculty); 2 hours (in-house use/students) | $1.00 per day |
| CDs, LPs, Scores | 3 weeks (a maximum of 3 CDs may be checked out at once) |
$.25 per day |
| Interlibrary Loan materials | Varies | $1.00 per day |
| 2-hour reserve | 2 hours (limit 3 items) | $ .50/15 minutes; $2.00/hour |
| Overnight reserve | 24 hours (limit 1 item) | $5.00 per day |
| 3-Day reserve | 3 days (limit 1 item) | $5.00 per day |
| Group Study Room key | 4 hours | $ .50/15 minutes; $2.00/hour; $25.00/day; $35 replacement fee. |
| Headphones | 2 hours | $ .50/15 minutes; $2.00/hour |
| iLok | 4 hours | $10.00/hour; $285 replacement fee |
| MIDI keyboards | 4 hours | $10.00/hour; $535 keyboard replacement fee, $100 cable replacement fee |
| Laptop (Student Laptop Loan) | 4 hours | $10.00 per hour; $2,500 replacement fee |
| Media Services Equipment (digital cameras, slide projectors, laptops) | Varies | $25.00 per day |
Please note: Overdue notices are sent as a courtesy. Failing to receive an overdue notice does not absolve a borrower from responsibility should they receive a bill or fine. For normal loans an overdue notice is sent 7 days past the due date, 21 days past the due date, and again 28 days past the due date.
Fines for Non-returned & Lost Material
On normal loans the borrower is billed when an item (i.e. a book, CD, score, videotape, DVD, headphones or key) becomes 35 days overdue. When any item except headphones is not returned after 35 days, the library will assess an Overdue Processing fee of $15.00 and a Replacement fee of $35.00 for a total Lost Item fee of $50.00. The Replacement fee for headphones is $25.00 and the total Lost Headphone fee is $40.00.
Charges for non-returned or lost items will appear on the student’s finance record 35 days past the due date. Upon the request of a student, bill and fine amounts may be transferred to the Student Finance office for collection when fees exceed $15. Borrowers with overdue fees of $5.00 or more will not be allowed to checkout or renew books. We encourage borrowers to return or renew materials on time. The $5.00 fine limit is to keep fines from increasing to exorbitant amounts. Borrowers with excessive overdue material and/or large outstanding bill/fine balances may be blocked from further use of the library.
If you have questions about the library's overdue policies, please contact Evonne Lawrence, Circulation Coordinator, at 864-7165 or ekelly@loyno.edu.
Reciprocal Borrowing
The Monroe Library supports several reciprocal-borrowing agreements to provide users with broad access to needed materials. Programs include:
-
Passport (Jesuit Library Passport Program)
The Jesuit Library Passport Program provides Loyola faculty borrowing privileges at all 28 Jesuit institutions in the United States. This nationwide reciprocal borrowing program grants faculty access to the collective holdings of all Jesuit institutions.
To participate in this program, faculty need to complete a borrower form from their home library; this form will be presented to each lending library in order to obtain a library card. Please note: Participation in this program must be renewed annually.
Loyola faculty should stop by the Monroe Library circulation desk for their Passport borrower form.
-
TU/LU (Tulane University/Loyola University Reciprocal Borrowing Program)
TU/LU provides undergraduate students at Tulane University and Loyola University with expanded access to a wide array of library materials at Tulane's Howard-Tilton Memorial Library and at Loyola's J. Edgar & Louise S. Monroe Library. To participate in this project, undergraduate students at the two universities will need to obtain a TU/LU CALL card from their home library.
-
LALINC (Louisiana Academic Library Information Network Consortium)
LALINC provides faculty, and in some cases graduate students, borrowing privileges from participating Louisiana academic libraries, including Centenary College, Grambling State University, Louisiana College, Louisiana State University, Louisiana Tech University, McNeese State University of Louisiana, University of Louisiana at Monroe, Northwestern State University, Southeastern Louisiana University and University of Louisiana at Lafayette.
Please note: Louisiana State University requires users to present both a valid Lalinc card and a major credit card to check out materials. For more information on LSU's circulation policies, go to http://www.lib.lsu.edu/circ/#borrowing.
The complete list of participating libraries and privileges (Adobe Acrobat PDF file).
Search the online catalogs of all libraries in this consortium at http://search.louislibraries.org/.
-
CALL (The Council on Academic Libraries Liaison)
CALL is a consortium of the libraries of Loyola University, the University of New Orleans, Xavier University, Dillard University, New Orleans Baptist Theological Seminary, Nunez Community College, Southern University at New Orleans, Tulane University, Delgado Community College, and Our Lady of Holy Cross College.
Please note: Loyola has a special agreement with Xavier University that allows undergraduates to check out materials from their library.
